Office Coordinator

Reading, Berkshire

Our client in Reading are looking for a Officer Coordinator to join their team on a temp to perm basis.

Job summary

Job Purpose:

Liaise with Clients over start, delivery and completion dates.
Liaise with clients to agree site access.
Contact suppliers / sub-contractors to check price and ensure availability of goods prior to ordering.
Working closely to support the Area Supervisors and Regional Services Managers.
Complete necessary paperwork to place order with suppliers and / or sub-contractors.
Investigate and resolve outstanding deliveries with suppliers.
Organisation and running of regular internal and external meetings.
Assist in the collation and issue of Contract variations as required.
Assist in carrying out monthly contract reviews on individual projects and Minor Works.
Prepare necessary information required for billing of completed jobs.
Prepare documentation for handover to the maintenance team.
Prepare and present quotations for additional works.
Toolbox talks and Health & Safety implementation.
IMS documentation implementation.
Any other duties as requested.
Adherence to all current company procedures.
Adherence to the Quality Management System applied to all M&E systems.
Developing of relationships with all clients and potential new customers and work within a team of mobile and office based staff.
Ensuring continuous improvement and drive for value for money.
Willing to work in secure and sensitive environments across the Thames Water estate.

Performance:

Monitor compliance of Statutory Inspections.
Ensure consistently low work order backlog.
Monitor and manage quotes and query.
Liaise with Scheduling Team to ensure effective scheduling.
Monitor and document Projects and Minor Works to ensure the projects team are updated.

Person Specification:

Demonstrate experience in multi-site coordination.
Thorough understanding of Project Co-Ordination.
Experience within a similar role or transferable skills from related role.
Experience of working within Building Services environments.
Understanding of statutory compliance legislation.
Thames Water Passport – Gain and maintain.
Experience of safe working practices and permit to work systems.
Demonstrable skills in dealing and working closely with internal and external customers and suppliers on complex and interrelated issues on an ongoing basis.
Be able to communicate effectively.

Length of assignment: October 2023 until January 2024, option to go temp to perm

Hours of work: 7:00am to 16:00pm or 8:00am – 17:00pm, Monday to Friday

Hourly rate: £12.95ph

Location: Vastern Road, Reading, RG1 8DB

To apply please click apply with a current CV or call Recruitment Solutions on 01235 811544.