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Office Coordinator

Reading, Berkshire

Our client in Reading are looking for a Officer Coordinator to join their team on a temp to perm basis.

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Job summary

  • Reading, Berkshire
  • Temp-to-perm
  • £12.95

About the role

Job Purpose:

  • Liaise with Clients over start, delivery and completion dates.
  • Liaise with clients to agree site access.
  • Contact suppliers / sub-contractors to check price and ensure availability of goods prior to ordering.
  • Working closely to support the Area Supervisors and Regional Services Managers.
  • Complete necessary paperwork to place order with suppliers and / or sub-contractors.
  • Investigate and resolve outstanding deliveries with suppliers.
  • Organisation and running of regular internal and external meetings.
  • Assist in the collation and issue of Contract variations as required.
  • Assist in carrying out monthly contract reviews on individual projects and Minor Works.
  • Prepare necessary information required for billing of completed jobs.
  • Prepare documentation for handover to the maintenance team.
  • Prepare and present quotations for additional works.
  • Toolbox talks and Health & Safety implementation.
  • IMS documentation implementation.
  • Any other duties as requested.
  • Adherence to all current company procedures.
  • Adherence to the Quality Management System applied to all M&E systems.
  • Developing of relationships with all clients and potential new customers and work within a team of mobile and office based staff.
  • Ensuring continuous improvement and drive for value for money.
  • Willing to work in secure and sensitive environments across the Thames Water estate.

About you


  • Monitor compliance of Statutory Inspections.
  • Ensure consistently low work order backlog.
  • Monitor and manage quotes and query.
  • Liaise with Scheduling Team to ensure effective scheduling.
  • Monitor and document Projects and Minor Works to ensure the projects team are updated.

Person Specification:

  • Demonstrate experience in multi-site coordination.
  • Thorough understanding of Project Co-Ordination.
  • Experience within a similar role or transferable skills from related role.
  • Experience of working within Building Services environments.
  • Understanding of statutory compliance legislation.
  • Thames Water Passport – Gain and maintain.
  • Experience of safe working practices and permit to work systems.
  • Demonstrable skills in dealing and working closely with internal and external customers and suppliers on complex and interrelated issues on an ongoing basis.
  • Be able to communicate effectively.

Length of assignment: October 2023 until January 2024, option to go temp to perm

Hours of work: 7:00am to 16:00pm or 8:00am – 17:00pm, Monday to Friday

Hourly rate: £12.95ph

Location: Vastern Road, Reading, RG1 8DB

To apply please click apply with a current CV or call Recruitment Solutions on 01235 811544.

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